How to Add an Email Signature to Outlook on the Web – HiHello

If you prefer to send emails using Microsoft Outlook on the web rather than using the desktop version, you can still use your HiHello email signature. Here is a video overview of how to add an email signature to your Outlook account on the web. Below, we'll describe the process in more detail.

To add your email signature to Microsoft Outlook on the web:

Log in to the HiHello web app
Follow these steps to select your card and signature format
Select Outlook Web in the column on the left and then click "Generate Signature and Copy" in the column on the right:

Click Copy
Sign into your Outlook account on the web
Click Settings in the upper right of your account
Click View all Outlook Settings:

In the Settings window, click Mail in the left-most column
Click Compose and reply in the center column
Click + New Signature in the panel on the right:

Enter a name for your signature
Paste the signature that you previously copied from your HiHello account into the email signature:

Click Save

After you have created your email signature in Outlook, you can set different email signatures for different email accounts and you can also choose different email signatures to include for new messages or messages that are replies/forwards:

You can manually add an email signature or switch between signatures when you compose a new message:

Click New Mail to start a new message
Click Insert
Click Signature and select the signature that you would like to use:

Because of how Outlook handles signatures, your email signature will not automatically update if you make any changes to your HiHello digital business card details (as it would with Gmail and Apple Mail). If you update your card, we recommend generating a new HiHello email signature and then re-adding it to Outlook following the same steps as above.

Please note that while you can add a signature to Outlook on the web, it’s a separate and independent process from adding a signature to the Outlook desktop app. If you add the signature using Outlook on the web, the signature won’t appear if you send an email from the desktop app (and vice versa). If you use both the web and desktop to send emails, we recommend adding your signature to both Outlook web and Outlook desktop. The following articles have tips to help you add your signature to the desktop app:

Please note Microsoft Outlook has decided not to support HTML image email signatures in their mobile app, so our current email signature options are not compatible with Outlook mobile apps. We are exploring other ways we can offer HiHello signatures to try and get around this limitation. We are also hoping Microsoft changes this in the future.

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