If you use Microsoft Outlook on a Mac desktop, you can upload your digital business card in the desktop app. You can follow the instructions below to create and add your email signature:
- Log in to the HiHello web app
- Follow these steps to select your card and signature format
- Select Outlook from the mail app options and then select Mac from the OS options:
- Click Copy
- Open Outlook on your Mac and click Outlook in the top menu bar
- Select Settings
- In the Email section, click Signatures
- Click the + button to add a new signature
- Enter a name for your signature
- Paste the signature you previously copied from HiHello
- Make any manual changes or adjustments you'd like to make to your signature
- Click Save
In your Outlook signature settings, you can select which signature you'd like to use as the default for new messages, forwards, and replies, so you can choose when you'd like to use your HiHello signature.
Now that you have added your signature, you can click on the ribbon button while composing a message, select Signature, and then choose your HiHello signature from the list.
Because of how Outlook handles signatures, your email signature will not automatically update if you make any changes to your HiHello digital business card details (as it would with Gmail and Apple Mail). If you update your card, we recommend generating a new HiHello email signature and then re-adding it to Outlook following the same steps as above.
Please note that while you can add a signature to Outlook on a desktop, it’s a separate and independent process from adding a signature to Outlook on the web. If you add the signature using Outlook for desktop, the signature won’t appear if you send an email from the web (and vice versa). If you use both the web and desktop to send emails, we recommend adding your signature to both Outlook web and Outlook desktop. If you would like to add your email signature to your web account, you can find instructions here:
How to Add an Email Signature to Outlook on the Web
Please note Microsoft Outlook has decided not to support HTML image email signatures in their mobile app. If you would like to use HiHello email signatures in the Outlook mobile app, we recommend using our email signature manager for your team. This tool allows you to automatically insert signatures for your entire team on any version of Outlook. You can read more here:
Microsoft Outlook - Enabling and Disabling Automated Email Signatures