If you use Microsoft Outlook as your email provider, you’ll be able to use HiHello’s email signatures. The setup is a little different depending on if you’re using Microsoft Outlook’s web app or desktop version. If you use Outlook on your desktop PC follow the instructions below.
- Log in to the HiHello web app
- Follow these steps to select your card and signature format
- Click Outlook Windows and Generate Signature:
- Click Copy as HTML
- In Outlook desktop, click "New Email" to open a new email message
- On the Message menu, select Signature > Signatures
- Under Select signature to edit, choose New. In the New Signature dialog box, type in a name for the signature (Depending on the size of your Outlook window, the Message menu and the Signature button might be in two different locations)
- Under Edit signature, paste your signature
- Under Choose default signature, select the email account you want to associate with your signature and if you want it to be added to all new messages by default:
- After you have created your email signature in Outlook, you can set different email signatures for different email accounts and you can also choose different email signatures to include for new messages or messages that are replies/forwards:
Because of how Outlook handles signatures, your email signature will not automatically update if you make any changes to your HiHello digital business card details (as it would with Gmail and Apple Mail). If you update your card, we recommend generating a new HiHello email signature and then re-adding it to Outlook following the same steps as above.
Please note that while you can add a signature to Outlook on a desktop, it’s a separate and independent process from adding a signature to Outlook on the web. If you add the signature using Outlook for desktop, the signature won’t appear if you send an email from the web (and vice versa). If you use both the web and desktop to send emails, we recommend adding your signature to both Outlook web and Outlook desktop.
Microsoft Outlook has decided not to support HTML image email signatures in their mobile app, so our current email signature options are not compatible with Outlook mobile apps. We are exploring other ways we can offer HiHello signatures to try and get around this limitation. We are also hoping Microsoft changes this in the future.